Digimap Collections User Registration
This page provides details of the user registration procedures for users at institutions which subscribe to the following Digimap Collections:
- Digimap - Ordnance Survey Data Collection
- Geology Digimap
- Marine Digimap
Historic Digimap does not require user registration.
How to Register
As part of the registration process, you first must login to your university portal or library service. Your institution's Site Representative will be able to show you how to do this if you are unsure.
Once you have logged into your local site follow the step by step process below to register. If you are at a computer that is shared with other users such as in a library PC lab then make sure all browsers are closed and previous session has fully logged out before you begin.
PLEASE NOTE: If you are already registered for one Collection and wish to register for another, please use the same online form. You can access the online registration form by logging in to Digimap and choosing the Collection you wish to register for. If you are already registered, you will gain access to the service. If not then you will be taken to the registration form:
Registration can take up to 2 working days as we need to review each submission to ensure they are from a valid user.
1. The Login Popup
When you first arrive at the Digimap Home page a popup will appear over the homepage prompting you to login.
2. Click the Login button.
- If you have already authenticated with your institution since you last re-started your web browser, this will take you straight to the service. Note: You may have already authenticated by logging in to your local portal.
- If you have NOT already authenticated, you will be taken through the steps below.
- If you choose to Explore you can login in later by clicking the link at the top right of the home page:
3. Selecting your home institution
After clicking the login button you should see a web page like this:
- Begin typing your own institution into the box, the names of applicable institutions will appear as you type.
- Pick your institution from the list and click the "Continue" button.
- Institutions that you have used before may appear as shortcuts above the search.
4. Login to your institution
You will then proceed to you local instituition's login page, enter your username and password as requested. This page belongs to your institution and will be part of their website.
NOTE: If you can't find your institution listed here, please talk to your local support team for help.
If your password has been accepted, briefly you should see a message entitled "Shibboleth Authentication Request Processed". This may be displayed for a few seconds. Following this, you should see the Digimap Collections page. It looks like this:
3. Click Register/Activate:
Click on the Register/Activate button at the top right of the screen; you will be able to register for all the other collections that your institution subscribes on the form. If you are already registered for one of the Digimap services and want to register for another then simply click on an application in that part of Digimap and the registration form will appear.
If you have already registered to use a service, but this has not yet been processed you will recieve a message saying your registration is pending. Processing a registration normally requires waiting overnight but can take longer if your application needs to be queried. Check your inbox for any messages about providing more information
5. Fill in the Forms
On the first page of the registration forms there are some instructions about the process followed by the terms of use, please read these carefully. Once you have done so click Continue at the bottom.
If you have already registered but your details have not been processed yet then you will see the following message; remember you must allow at least one night for the registration to be processed (possibly two at the busiest times of the year, October and February). You will receive an email once the registration has been processed.
Fill in your details on the next page, your User Identifier and Institution are filled in for you based on the details you logged in to your university with.
Confirm your details are correct and click the Proceed with registration button. If you want to make a change use the back arrow button on your browser, this is normally found at the top left of your screen.
You have now successfully submitted your details for registration, the final page will confirm what you have entered. There is also a reminder of the Terms and Conditions you have agreed to below these.
6. What happens next?
Your details will now be checked by EDINA to make sure that they area correct and that you are eligible to use the service. You will receive an email telling you your registration has been successful within 2 working days. Your registration will not be successful if you have not entered a valid email address or if anything you enter on the form indicates that your intended usage is not permitted. You may receive an email asking you to clarify some details.
Finally there are links to resources you can look at while your registration is being processed. These are a great way to find out how to use Digimap and to get information about any changes or improvements to the service.
Further Information
Transfer of Data: If a user wishes to transfer data taken from any Digimap Collection to registered users of the same Collection in other institutions, then they need to complete the Notification of Transfer of Data Form (EDR9)
Transfer of Data form (PDF file - 9k download)
If users' details change after they have registered, some changes can be made using the online form in the Help pages. It can be found in the Registration section of the Help pages, you will need to log in first before accessing this form.
Contact us at: edina@ed.ac.uk
EDINA, Causewayside House
160 Causewayside, Edinburgh
United Kingdom EH9 1PR
EDINA is the Jisc-designated national data centre at the University of Edinburgh.
